Sponsors & Exhibitors Cockpit
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Next Truck — Conference & Exhibition
Nov 3-4, 2025 | ECC Berlin, Germany
OVERVIEW
I. GENERAL INFORMATION
OPENING HOURS | TICKETS | HOTEL | TRAVEL INFO
II. DATA SUBMISSION
LOGO & COMPANY PROFILE | DIGITAL ADVERTISEMENT
III. MARKETING SERVICES
EVENT LOGO | YOUR LANDING PAGE | EVENT SUMMARY | SOCIAL MEDIA BANNERS | EMAIL BANNERS
LINKEDIN BANNER
IV. VIRTUAL EVENT PLATFORM
VIRTUAL EVENT PLATFORM
IV. INFORMATION FOR EXHIBITORS
YOUR BOOTH | BASIC EQUIPMENT | FURTHER SERVICES | GRAPHICS | TECHNICAL GUIDELINES | EXHIBITS
STAND LAYOUT | SET-UP & DISMANTLING | ACCESS & (UN)LOADING | LOGISTICS | STORAGE & DELIVERY
CATERING | BOOTH OPERATION | SECURITY & INSURANCE | COMMERCIAL ACTIVITIES
I. GENERAL INFORMATION
NextTruck 2025 - Conference & Exhibition
Date: Monday, November 03 - Tuesday, November 04, 2025
Venue: ESTREL Congress Center, Sonnenallee 225, 12057 Berlin, Germany
Organizer: IPM AG
OPENING HOURS
Exhibition:
November 03, 2025, 08.00 - 18.00 CET
November 04, 2025, 08.00 - 15.00 CET
Conference program:
March 04, 2025, 09.00 - 18.00 CET
March 05, 2025, 09.00 - 13.15 CET
Evening reception in the exhibition:
November 03, 2025, 18.10 - 22.00 CET
General Terms and Special Conditions of Participation
Please note our general terms and special conditions of participation. You can download them here:
TICKETS
All tickets include access to the conference program, full catering and participation in the evening reception (upon registration).
There are no special exhibitor passes or services passes for booth staff or service partners. During assembly and dismantling you will get access by showing your business card.
After successful registration, participants will receive a confirmation by e-mail. No physical or e-tickets will be sent in advance
Standard Tickets for your team
The number of participants you can register depends on the exhibition or sponsoring package you have booked and is stated in the service description of your contract.
You have received the promotion code for your free tickets by email. Please notice that you have to register each participant seperately with the provided code.
Register your free participants via the link below:
Additional tickets for your team
For additional registrations exceeding your free contingent included in your package, please use the 30% promotion code NxTASPPLUS25 at https://www.next-truck.eu/tickets
Check-in
Upon arrival, all participants will receive their name badges at the registration desk either by showing their QR Code which will be sent by email about one week before the event or by showing their ID.
The registration desk is open as follows:
November 02, 2025, 17.00 - 20.00 CET (Pre-check-in)
November 03, 2025, 07.30 - 18.00 CET
November 04, 2025, 07.30 - 15.00 CET
Tickets for your guests
For your visitor invitations we also offer a 30% discount on physical tickets.
Forward the link to our ticket store
https://www.next-truck.eu/tickets to your customers.
Promotion code NxTPREMIUM25 must be entered in the first step of the registration process to receive the discount.
If you are interested, we can also provide an individual landing page for your visitor invitations.
ROOM BOOKING ESTREL
NextTruck participants receive special conditions.
Please book your rooms early via the booking link below. We cannot guarantee availability!
Phone +49 30 6831 22522
Reservierung@estrel.com
TRAVEL INFO
The Estrel Convention Center is Berlin’s premiere event location with public transport stations nearby and its own underground parking garage.
Address:
Estrel Congress Center
Sonnenallee 225
12057 Berlin
GERMANY
www.estrel.com
II. DATA SUBMISSION
LOGO & COMPANY PROFILE
Please submit directly after your registration.
This information is required to have your logo on the website and for the initial configuration of your profile in the virtual event platform.
Required formats:
eps with embedded/path converted fonts for print
png, svg or jpg for digital devices
(png or svg format with transparent background preferred)
DIGITAL ADVERTISEMENT
If you have booked an advertisement ad, please submit it by:
September 30, 2025
Requirements:
Format: 16:9 (at least 1920*1080 pixels)
Color scheme: RGB
Language: English
Quality: high-resolution (min. 150 dpi)
III. MARKETING SERVICES
EVENT LOGO
Click on the picture to download the event logo as a zip file (including white and transparent versions and eps-files).
INVITATION PAGE FOR YOUR GUESTS
We can create a landing page with your logo for your visitor invitations (service free of charge).
Use this page to invite your customers and your network - via newsletter, your social media channels or your website.
For your guests, a free virtual registration or a registration with a 30% discount on physical tickets is available here!
SOCIAL MEDIA BANNERS
Promote your participation in social media with our banners.
Please always mention #nxt25 and @NextTruck or link to www.next-truck.eu
Click on the picture for download
1200x1200px
1200x627px
EMAIL FOOTER
Click on the picture for download (zip file)
600 x 100px
You can insert your logo in the white field.
IV. VIRTUAL EVENT PLATFORM
NextTruck will be held as a hybrid event. The virtual event platform goes live on October 27, 2025.
All sponsor and exhibitor packages include a virtual exhibition profile. You will receive your login data by email on October 27.
What you can already prepare today:
Your booth will be initially configured with the details from your company profile (see above). You can already collect further details to expand your profile like videos, PDFs, banners and prepare your product presentations.
What you should do when the platform goes live (October 27, 2025):
Expand your company profile with videos, PDFs, text and add products.
Create your team: Assign colleagues to your virtual company team and complete your personal profile.
Study the list of participants, start networking and arrange on-site meetings or video-calls for the conference days.
During the conference:
Be active and check your inbound leads!
After the conference:
The platform stays open for chats until November 30, 2025, 00.00 CET.
Export your leads and follow-up before the platform closes.
The platform offers the following features:
Livestream of the conference program (main track) with live questions and polls
Virtual exhibition and search for products
AI based matchmaking
Chats with other participants
Schedule B2B meetings (video calls or on-site meetings)
Video-calls via the platform
Online Speednetworking sessions
Networking & matchmaking
All participants will get access to the virtual platform. They will be shown as physical/hybrid or virtual.
Accordingly, all attendees from your company like staff for your booth will automatically get access to the platform and you may assign them to your company team.
For people physically attending it might be challenging though to observe the virtual platform and join video calls. Therefore, we advise to also add virtual team members who attend the conference remotely (free of charge).
Virtual team members must not necessarily be available around the clock on all conference days, as appointment availability can be set individually via the platform.
All members of your team generate leads for your company.
The AI-powered software supports your team in face-to-face networking on-site and connects you with virtual attendees, too.
V. INFORMATION FOR EXHIBITORS
YOUR EXHIBITION BOOTH
You can take the position of your booth as well as your booth number from the floor plan provided below.
Please find your booth size in your contract. The measurements (width x depth) were communicated separately.
BASIC EQUIPMENT
We provide for each exhibitor the booked stand space and power supply.
Additional services such as shell scheme booth, graphics, floor covering, and furniture are not included.They can be ordered from our serivce providers at extra charge.
When brining your own stand construction, the exhibitor must ensure that the Technical Guidelines and the special stand construction regulations are complied with and provide a stand sketch.
FURTHER SERVICES
Further services and the stand construction for your booth can be obtained from our booth construction partner cubicworx:
cubicworx GmbH
cubicworx Congress Team
kongress@cubicworx.de
Phone +49 351 40752255
WiFi, LAN & IT Services
Free Wi-Fi (public network) is available in the conference and exhibition area. High speed Wi-Fi or a LAN connection for your exhibition booth as well as further communication facilities / IT services can be can be ordered from cubicworx.
Stand cleaning & waste disposal
The Estrel Congress Center cleans the event area every evening, however without cleaning the stands separately. The exhibitor is responsible for cleaning his own stand. Cleaning must be completed before the event starts, each day. From our experience, the daily basic cleaning by the Estrel is sufficient and additional stand cleaning does not necessarily have to be commissioned.
Should you require special cleaning solutions, please contact cubicworx.
Electricity Supply
Standard electricity supply (230 V, 3 KW) for your booth is included in the exhibition packages.
Special power solutions (such as higher power or direct current) can be ordered from cubicworx.
Technical guidelines
Please note the technical guidelines of the venue, Estrel Congress Center Berlin.
Submission of stand layout
If you do not book booth construction via cubicworx, you have to send a sketch of your planned exhibition booth to our booth builder cubicworx: standplan@cubicworx.de
Submission Deadline:
October 7, 2025
Exhibits
If you wish to display larger exhibits, please contact our booth builder cubicworx (standplan@cubicworx.de), including a data sheet of the exhibit (size, weight, special features).
The sketch must contain the following points:
Weight of the overall construction
Weight per point
Type of suspension (e.g. truss, banner)
Height
Neighboring booths incl. booth numbers
Drawing of the aisle areas
Equipment
In addition, we require a view of your booth. Based on the mentioned documents, we will obtain a building permit for your booth from the Estrel. Otherwise, a smooth set-up cannot be guaranteed.
Set-up and dismantling
Assembly:
November 02, 2025, 15.00 - 20.00 CET
November 03, 2025, 07.00 - 08.00 CET
Dismantling:
November 04, 2025, 15.00 - 20.00 CET
Access, loading & unloading
During assembly and dismantling, exhibitors will have access to the exhibition area by presenting their company's business card.
Service partners are required to show their identity / business cards and the order confirmation.
Please inform your stand builders or logisticians if necessary:
Access to the exhibition area is not possible before 15:00 CET on November 02, 2025.
All delivery and assembly vehicles must be removed from the event site by the end of the assembly time. Vehicles that are still on the event grounds after the mentioned times may be removed by the organizer at the risk and expense of the respective exhibitor.
There are separate entrances to the logistics center for the assembly and dismantling. For details check the overview plan below with important information on the admitted vehicle sizes.
The maximum clearance height under the rotunda is 3.95 m. The dimensions of the largest delivery gate for the exhibition hall are: 2.05 m high and 2.29 m wide.
Please find the loading, unloading and parking facilities on the map below.
Official logistics partner
Our official partner for logistics services around your booth for reliable transport handling and storage is:
Schenker Deutschland AG
Mike Penkert
Mike.penkert@dbschenker.com
Phone +49 30 3012 995 442
Mobile +49 151 6133 8063
Order deadline:
October 10, 2025
Delivery of small parcels
It is possible to send material to the conference on your own. The Estrel Congress Center will store one parcel per exhibiting company up to a box size of DIN A3 and will bring them to your exhibition stand during the set-up times.
Deliveries will be accepted from October 29, 2025.
Shipping address:
Estrel Berlin Warenannahme
NextTruck 2025
Stand – your booth number & company name
Sonnenallee 225
12057 Berlin GERMANY
Please note that neither Estrel Congress Center nor IPM AG shall be liable for damage to the material delivered.
For all other deliveries we offer you to use our logistics partner Schenker Deutschland AG.
Due to the tight event schedule at the Estrel Congress Center, set-up and dismantling times are very limited. There may be waiting times and obstructions, especially during set-up. Please take this into account in your planning!
Stand dismantling will begin on March 05, 2025, immediately after the end of the event. It is not allowed to start dismantling earlier.
Storage of empty cases/containers
The storage of empty containers of any type on the stands, in and around the halls, is prohibited. The organizer is entitled to remove illegally stored empty containers at the expense and risk of the exhibitor.
Empty containers can be stored by Schenker during the event.
For storage of smaller packaging material being reused after the event (e.g. cardboard boxes), please contact the organizer.
Return shipping
Our logistics partner Schenker will also support you after the conference and can take care of the return of your equipment. Please arrange your return shipment (for smaller and larger items) with the Schenker team directly. Please understand that we cannot send back any equipment.
Catering & evening event
Throughout the event, catering incl. soft drinks, coffee, lunch buffet and coffee breaks will be provided for all participants and exhibitors. The catering areas are located within the exhibition to intensify the networking.
It is not permitted to bring your own food and beverages without prior approval by the Estrel.
On November 03, 2025, directly after the end of the first conference day, there will be an evening reception with dinner within the exhibition area. Access is included in the participant ticket. Please sign up for the evening event during the registration process.
Security & insurance
The entrance and exit to the exhibition are checked by security. Please be aware, that there is no guarding of single booths in the evening and at night. Each exhibitor is responsible for the security of his exhibits.
The organizer assumes no liability for objects and valuables brought in by the exhibitor, his employees or agents. The exhibitor is liable for his own stand equipment and exhibits. We recommend sufficient insurance cover.
Any damage at the conference location caused by exhibitors or their agents on the premises, whether on buildings or facilities, will be repaired at the end of the event at the cost of the person who caused the damage.
Booth operation and presence of staff
Registered exhibitors are obliged to participate in the event and to put the booth into operation in time. During the event, especially during breaks, the stand should be properly equipped and staffed.
At certain times, less traffic is expected in the exhibition area. Therefore, it might not be necessary to be present at your exhibition booth permanently. Let your colleagues decide when to be present at the booth and when to take advantage of the conference program.
Booth operation and presence of staff
Commercial activities, the distribution of flyers or the positioning of advertising placards outside the stand are not permitted. Exceptions can be authorized by the event organizer.
